Skip to main content
Back to Clone Yourself

Free demo · from Session 1

The time audit

5–10 minutes

What you’ll do

Map where your week actually goes today, in 30-minute blocks — before deciding what to delegate.

  1. 1See the TIDE framework the whole course is built on
  2. 2Run the Session 1 time-audit interview in your own AI tool
  3. 3Compare your run with the worked example from Hollybrook Primary
  4. 4Test your judgement on a real Session 1 scenario

The worked example: Hollybrook Primary

Hollybrook is a 220-pupil one-form-entry primary. Their Head spends ~12 hours a week on parent emails, governor reports, meeting prep and policy reviews — and wants to reclaim 5 hours for instructional leadership (drop-ins, coaching the deputy, planning curriculum changes). The course follows them through every session.

Step 1: The framework — TIDE

Every session sits in one stage of TIDE. The demo is the first stage: the time audit.

  1. TTime-audit

    Session 1

    Map where your week actually goes today, in 30-min blocks

    You are here in this demo

  2. IIdentify

    Sessions 2–3

    Sign the boundary pledge, then build the criteria that route work to you, AI, or someone else

  3. DDelegate

    Sessions 4–6

    Engineer prompt patterns, build the named workflow library, integrate them into your week

  4. EEvaluate

    Sessions 7–8

    Quality-check before things go out, commit to a 30-day integration plan

Step 2: Run the time-audit interview

AI is excellent at interviewing you about your week and probing the categories you typically under-count (admin, comms, the unscheduled stuff). It is bad at knowing your specific calendar. You bring the data; AI brings the discipline of asking until the picture sharpens.

Copy the prompt, run it in the AI tool your school allows, and answer its questions honestly.

Prompt: Time audit interview

In this task, AI is acting as an auditor.

Privacy preamble · included when you copy

I am building a personal AI workflow as a school leader. Refer to colleagues and students by role only, never by name, even if I have done so by mistake. Do not invent details about my school that are not in what I have pasted. Flag any draft that needs governor sign-off as "needs governor review" and any draft that touches HR or safeguarding as "needs HR review" / "needs DSL review". Where you lack school-specific context I would need, say so explicitly rather than guessing.

You are interviewing a school leader about their last working week to build a 30-minute-resolution time map. Ask me 6–8 sharp questions that surface the categories I am most under-counting. Cover (a) the scheduled visible work (meetings, lessons, fixed admin), (b) the unscheduled comms (inbox, calls, hallway), (c) the prep + planning work that often gets squeezed into evenings, (d) the strategic work I wish I had done but did not reach, (e) the categories I am embarrassed to count (low-value compliance, repeated workarounds). Number 1–8. Do not analyse. Do not provide answers. Ask only.
Open ChatGPTOpen Claude

Step 4: Push AI further

Real prompting is a conversation, not a one-shot. Once you have answered the interview, send the follow-up.

Follow-up: What am I still under-counting?

After answering the interview, send this to push AI further.

Privacy preamble · included when you copy

I am building a personal AI workflow as a school leader. Refer to colleagues and students by role only, never by name, even if I have done so by mistake. Do not invent details about my school that are not in what I have pasted. Flag any draft that needs governor sign-off as "needs governor review" and any draft that touches HR or safeguarding as "needs HR review" / "needs DSL review". Where you lack school-specific context I would need, say so explicitly rather than guessing.

I have now answered your interview questions: [paste your answers]. Based on what I have said, what is the category of work I am still likely under-counting — something that, if I tracked it for one more week, would meaningfully change my Time Map? Suggest a single named category and explain in two sentences why it matters for the reclaim plan.

Step 5: Test your judgement

The Head at Hollybrook Primary is drafting the Time Map for last week. Three candidate entries for the "parent emails" category:

Which entry best honours the principle that the Time Map is the audit that grounds the reclaim?

That was Session 1. There are eight.

In the full course, the time audit becomes the first piece of your Personal Delegation Atlas — a one-page map of where your work goes that you print and pin above your desk. Each session adds one piece:

  1. 1Time map
  2. 2Boundary pledge
  3. 3Delegation matrix
  4. 4Prompt patterns
  5. 5Workflow library
  6. 6Personal workflow
  7. 7QA checkpoints
  8. 8Integration plan
  • Eight sessions of about 25 minutes, each in four movements: Frame · Prompt & Judge · Test & Decide · Atlas Update
  • A signed Delegation Boundary Pledge that names the work that stays yours — and unlocks Sessions 3–8
  • RCFCE prompt patterns, a five-workflow library and a Monday-to-Friday cadence built around your week
  • Four 30-second QA checks — fact, tone, voice, final eye — before anything goes out
  • Hollybrook’s example AI run for every main prompt, so you can calibrate your own
  • Your finished Atlas to print, save as PDF or copy as markdown
Get the full courseAll four Lead with AI courses — $30